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Selecting Secure Data Room Providers

Selecting Secure Data Room Providers

A virtual dataroom (VDR) allows parties to securely share sensitive documents for business online without the need to travel to a remote location. VDRs have replaced traditional physical data rooms and other document management solutions by removing the need for printing or scanning documents. This means that individuals can examine documents quickly and efficiently from anywhere around the globe.

When selecting a secure data room provider, you should look for a solution that offers specific document permissions and security features to restrict access to folders and documents. The granular access controls reduce human error and prevent unauthorised manipulation of sensitive data. Choose a vendor that provides advanced branding options, like an individual login page, backgrounds emails, white-labeled links, to make your dataroom familiar and easy to use.

Check if the service you choose or exceeds industry standards for data protection and privacy by reviewing their certifications. The most secure data rooms are HIPAA certified to ensure secure handling of protected medical information and GDPR certified to meet European Union laws on personal data protection and transfer. Additionally, many secure data room providers are PCI DSS certified to safeguard your payment card data from hackers.

The majority of data breaches are the result of user error and the absence of robust security. If you select a data room that is secure, you will lower the possibility of cyber attacks, and show clients partners, customers, and other those who work with you that your privacy is paramount. Secure data rooms should have minimum requirements for complexity of passwords as well as timeouts for inactivity, dual-factor authentication, and IP restrictions.

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